Partner Organisations FAQs


  1. How long and when does the internship take place?
    Student Interns have to work for one semester (Summer, Semester 1 or Semester 2) and obtain a minimum of 240 work hours at the Partner Organisation in accordance with a work schedule agreed by the Partner Organisation and the University. To provide flexibility, Student Interns are also allowed to opt for a longer period of internship up to one year:

  2. One Semester

    • June to August (Summer): full-time basis (5-6 days/ 40-48 hours per week) for at least 6 weeks continuously
    • Late-August to November (Semester 1): part-time basis (2-3 days/ 16-24 hours per week)
    • January to April (Semester 2): part-time basis (2-3 days/ 16-24 hours per week)

    More than one semester

    • June to November (Summer + Semester 1)
    • Late-August to April (Semester 1 + Semester 2)
    • January to August (Semester 2 + Summer)

  1. What are my responsibilities as an Agency Supervisor?
    The Partner Organisations are expected to designate a staff member to act as a supervisor of the Student Intern throughout the internship. The Agency Supervisor will be responsible for the following tasks:
  • Brief the Student Intern about the organisation, policies and working procedures.
  • Liaise with the Internship Supervisor of the University in setting appropriate job assignments for the Student Intern.
  • Supervise the Student Intern during the internship.
  • Endorse the Student Intern’s Monthly Attendance Log Record and leave application.
  • Assess the Student Intern’s performance and complete the Internship Appraisal by the end of the internship.
  1. Do I need to provide Statutory Minimum Wage (SMW) for the interns?
    Social Sciences Internship is educational and training based, there is no employer-employee relationship between the Partner Organisation and Student Intern, SMW does not apply to them. Any special arrangement should be consulted the Faculty of Social Sciences, HKBU in advance, and it must be mutually communicated and agreed among the University, the Partner Organisation and the Student Intern. Internship Agreement, stating the internship details, will be signed among three parties.

    For more detailed information, please check with the websites from the Labour Department on SMW: http://www.labour.gov.hk/eng/news/mwo.htm

  2. Do I need to contribute to the Mandatory Provident Fund (MPF) Scheme for the student interns?
    Social Sciences Internship is educational and training based, there is no employer-employee relationship between the Partner Organisation and Student Intern, SMW does not apply to them. Any special arrangement should be consulted the Faculty of Social Sciences, HKBU in advance, and it must be mutually communicated and agreed among the University, the Partner Organisation and the Student Intern. Internship Agreement, stating the internship details, will be signed among three parties.

    For more detailed information, please check with the websites from the Mandatory Provident Fund Schemes Authority (MPFA) on MPF: http://www.mpfa.org.hk

  3. Do I need to provide remuneration to the Student Interns during internship?
    Student Interns are not necessary to be paid by the Partner Organisation. However, provision of meal and transportation allowance for Student Interns will be most welcome. This would help provide financial support and encouragement to them.

  4. Any documents need to be signed before starting the internship?
    Internship Agreement, stating the internship period and details, will be signed among the University, the Partner Organisation and the Student Intern before the start of the internship. The Agreement Draft will be provided for Partner Organisation's verification after the internship details confirmed.

  5. Can my Organisation terminate the Student from the internship?
    A Student Intern may be placed on probation or terminated by the Partner Organisation for the following reasons:
    - Excessive tardiness or absences.
    - Unsatisfactory performance or conduct as evaluated by the Agency Supervisor.
    - Acts of discrimination, disruptive or other inappropriate behaviour.

    The Agency Supervisor will communicate with the Office of Off-Campus Learning and meet with the Student Intern to discuss any abuse or violation, and following the meeting, a notice of probation or termination will be sent to the Office of Off-Campus Learning for further coordination.

    In the case of probation, the notice will include deficiencies, a plan for improvement(s), and a timeline by which the improvement(s) must be made.
    - The Student Intern may be removed from probationary status if the deficiencies outlined in the plan are corrected within the designated timeline.
    - If the plan for correcting deficiencies does not lead to a satisfactory performance required, the Student Intern may be terminated from the programme.

    Final decisions regarding disciplinary action or termination are made by the Faculty of Social Sciences.