Students FAQs

Eligibility

  1. I am studying a self-financed programme and I am willing to bear all the costs raised from the internship. Can I apply for Social Sciences Internship?
    No, you are not eligible. Social Sciences Internship is open for students of UGC undergraduate programmes exclusively.

  2. I am an exchange student, can I apply for Social Sciences Internship?
    No, you are not eligible. Social Sciences Internship is only open for students who will complete their undergraduate programmes at Hong Kong Baptist University.

  3. If I am a HKBU student on exchange abroad, can I apply for Social Sciences Internship?
    No, you are not eligible. Social Sciences Internship is a structured programme consists of pre-internship briefing, training workshops, interviews and on-the-job working experience. All elements of the programme are required to attend in person.

  4. What are the GPA requirements for application?
    The cumulative GPA requirement for application is 2.0.

About the internship

  1. When can I take the Social Sciences Internship?
    You can take the internship during semester 1, semester 2 or summer.

  2. How long would be the internship period?
    Students have to work for at least 6 consecutive weeks at the Partner Organisation in one semester (Summer, Semester 1 or Semester 2) in accordance with a work schedule agreed among the Partner Organisation, Student Intern and the University. Student intern should commit to work for the entire internship period and fulfil a minimum of 240 work hours.
    • Summer (Jun to Aug): Full-time (5-6 days/ 40-48 hours per week)
    • Semester 1 (Late-Aug to Nov): Full-time; or Part-time (2-3 days/ 16-24 hours per week)
    • Semester 2 (Jan to Apr): Full-time; or Part-time (2-3 days/ 16-24 hours per week)
  1. Can I change the start and end date of my internship?
    The Faculty strongly values the responsibility and commitment of the student interns, you have to commit the entire internship period as stipulated on the Internship Agreement signed among the University, Partner Organisation and the Student Intern. If you foresee any conflict with our programme dates, you should notify the Office of Off-Campus Learning immediately. Any special arrangement should be discussed and approved by the Partner Organisation and the Faculty.

  2. Will I get paid for my internship?
    Social Sciences Internship is training and educational based. Student Interns do not necessarily receive remuneration for their internship, but some organisations may provide allowance. Students may view the related information from the job details of each job during placement application.

  3. Is there any insurance coverage for my internship?
    All full-time undergraduate students of the University are covered by the University’s Group Personal Accident Insurance during the internship period. Some organisations might offer insurance coverage to the students by their own policy.

  4. Will I get the Statutory Minimum Wage (SMW) during the Social Sciences Intership?
    Social Sciences Internship is educational and training based, there is no employer-employee relationship between the Partner Organisation and Student Intern, the Statutory Minimum Wage (SMW) and Mandatory Provident Fund (MPF) do not apply to them. Any special arrangement should be consulted the Office of Off-Campus Learning in advance, and it must be mutually communicated and agreed among the University, the Partner Organisation and the Student Intern. Internship Agreement, stating the internship details, will be signed among three parties.

    For more detailed information, please check with the websites from:
    - The Labour Department on SMW
    - The Mandatory Provident Fund Schemes Authority (MPFA)


  5. Do I need to contribute to the Mandatory Provident Fund (MPF) Scheme during my internship?
    Please refer to Q10.

  6. Can I request the organisation to issue proof of internship completion and a reference letter?
    A copy of internship grade report including the assessment reports from the internship organisation and the Faculty will be given for your reference after internship completion. The credit-bearing internship record will be listed in your academic transcript while the record of the non-credit bearing internship will be listed in the Student Development Portfolio (SDP). A Certificate of Achievement will be presented by the Faulty to students with outstanding performance. However, the Faculty will not assist you in requesting your organisation to issue proof of internship completion or a reference letter.

  7. Do I need to sign the Internship Agreement before the start of an Internship?
    Yes. All Student Interns are required to sign the Internship Agreement with the Partner Organisation and the University. Details of the internship arrangement will be listed on the Internship Agreement.

Application and Course Registration

  1. How can I apply for Social Sciences Internship?
    You can submit your internship application via the Social Sciences Internship Online System (SSIS).

  2. What should I consider if I take the internship during summer?
    You should consider your available internship period and ensure you can commit a full-time internship for at least 6 weeks continuously. For students who are not available in July (can work during June and/or August only) are not eligible to apply for the summer internship.

  3. What should I consider if I take the internship during term time?
    You should consider your study load and class schedule of the designated semester. Unless prescribed in an approved study plan, students who carry a study load over 15 units would NOT be recommended to undertake the internship in that semester.

    No matter you are going to take credit or non-credit bearing internship, you must indicate the total number of units to be enrolled in the semester when submitting the Internship Application. Besides, students should submit their internship plan with class schedule to the Office of Off-Campus Learning, Faculty of Social Sciences before the start of the semester.

  4. What should I do if I wish take the internship and enrol for more than 15 units in a semester?
    Unless prescribed in an approved study plan, students who carry a study load over 15 units would NOT be recommended to undertake the internship in that semester. If you have already registered for more than 15 units in the semester, please submit the required application accordinlgy before the end of the Course Add/Drop period of that semester or the specified submission deadline:
    • Non-credit bearing internship
      You must obtain recommendation from your major Department and submit the completed form of Application for Semester Internship (Non-credit bearing) with Excess Study Load to the Office of Off-Campus Learning in person.
    • Credit-bearing internship
      You must obtain approval from the Head of Department or Programme Director and submit the completed form of Application for Excess Study Load (3-Yr Curriculum students: REG003 / 4-Yr Curriculum students: REG003A) to the Office of Off-Campus Learning (Do not submit directly to AR) in person.

  5. How can I find out the internship opportunities? Only applicants who attend the mandatory pre-internship briefing and fulfil the training requirements will be eligible to view the list of available internship opportunities on the SSI Online System during placement application period. Students should submit their placement application(s) according to the guidelines given for further selection process by the partner organisation.

  6. How to do the placement application and know more about the job details?
    All applicants must attend the Pre-Internship Briefing to obtain the detailed internship-related information and the process of placement application.

    For students who participate the non-credit bearing internship are required to pay a deposit of HK$1,000 within the placement application period. The deposit will be refunded upon completion of the whole programme.

  7. Do I need to pay for applying the Social Sciences Internship?
    There is no application fee required for applying SSI. However, students who applying the non-credit bearing internship are required to pay a deposit of HK$1,000 during the placement application. The deposit will be refunded upon completion of the whole programme.

  8. If I apply for the credit-bearing internship, do I need to register the course during course pre-registration or add/drop period?
    The Office of Off-Campus Learning and Academic Registry will coordinate the course registration process, you no need to register the course during the course pre-registration or add/drop period by yourself.


Withdrawal / Termination

  1. If I would like to withdraw from Social Sciences Internship, what should I do?
    The Faculty of Social Sciences strongly values the commitment made between students and organisations, you should have made careful consideration before you submit an application. Our withdrawal policies have been set to encourage students to be accountable for their actions. Students cannot withdraw from an internship without permission from the Faculty.
  • Withdrawal after Placement Application
    All withdrawals after the deadline of placement application will be regarded as late withdrawal cases, students are required to submit the Application for Internship Withdrawal supporting with valid reasons to the Office of Off-Campus Learning, Faculty of Social Sciences.
  • Withdrawal after the start of internship
    Students are required to submit the form(s) of Application for Internship Withdrawal and (for credit bearing internship) Application for Course Withdrawal supporting with valid reasons to the Office of Off-Campus Learning, Faculty of Social Sciences. A notice period of 7 working days is required for any withdrawal application after the internship commencement; i.e. Students are obliged to continue the internship at the organisation for at least 7 working days while the application is under Faculty’s review.

  1. What are the consequences for the withdrawal of Social Sciences Intership?
    Withdrawal after the placement application will result in serious consequences. All late withdrawal cases will be reported to the student’s major department for record.
  • Credit-bearing internship
    For the withdrawal cases of credit-bearing internship approved by the Faculty, a “W” (Withdrawn) grade will be assigned, which is not included in GPA calculation. However, any withdrawal without approval from the Faculty will result in an “F” (Fail) grade in the academic transcript, which is included in GPA calculation.
  • Non-credit bearing internship
    For the withdrawal cases of non-credit bearing internship approved by the Faculty, the programme deposit will be forfeited due to internship incompletion.

  1. Will I be terminated from the internship?
    A Student Intern may be placed on probation or terminated by the Partner Organisation for the following reasons:
    - Excessive tardiness or absences.
    - Unsatisfactory performance or conduct as evaluated by the Agency Supervisor.
    - Acts of discrimination, disruptive or other inappropriate behaviour.

  2. If I have urgent matters which could not been foreseen before the commencement date, could I apply for amendment of my internship period?
    For any amendment or adjustment on the internship period, you should provide ALL of the following supporting documents with valid reason(s) to the Office of Off-Campus Learning for further endorsement:

    1) An official approval of the internship period amendment by the Agency Supervisor/ Partner Organisation
    2) A recommendation from the Internship Supervisor
    3) A proof of students’ fulfilment of the minimum requirement: (i) 240 working hours; and (ii) work duration for at least 6-week continuously (summer internship), i.e. the endorsed Monthly Attendance Log Records; and the agreed work plan for extended internship period (if applicable)

    Upon ALL the above-mentioned documents are obtained, the Faculty will review the application and announce the result via email within 10 working days. Without the Faculty's official approval, Student Interns are required to work through to the last day of the internship.

    Any self-termination or absence without valid reason(s) might regarded as "Incomplete" of the internship.

Grading System

  1. How can I pass the internship?
    You should commit the entire internship period and obtain a minimum of 240 work hours by the end of internship, and complete all required assignments with satisfactory performance. An Overall Score (100%) will be generated from the internal evaluations by the Internship Supervisor and the Faculty (50%) and the external evaluations by the Agency Supervisor (50%). Student performance will be classified accordingly into three categories - Outstanding (total marks ≥85) / Pass (total marks 50‐84) / Fail (total marks <50), in which based on various assessment activities, including written reports, oral presentation and internship performance.

  2. Will the Social Sciences Internship affect my GPA calculation?
    If you are undertaking the credit bearing internship, the 3-unit Free Elective course is on Pass/Fail basis. Students who pass the course will get the “S” (Satisfactory) grade in the academic transcript, which is not included in GPA calculation. However, if students who fail to complete all required assignments or with unsatisfactory performance during Internship, an “F” (Fail) grade will be marked, which is included in GPA calculation.